Digital documents are becoming a common theme. There are multiple benefits of digital documentation. The most prominent benefit is that they save time. You can work efficiently without wasting precious time and resources through digital records.
In addition, digital records reduce the storage cost, and the retrieval of documents is also easy if they are in digital format. You can easily share digital copies globally without any hustle. Digital records do not create a storage problem. You can easily store as many documents as you want.
If you want to keep your work secure and accessible, the need for digital documents becomes essential. You can manage your documents and paperwork easily if you save them in a digital version.
This article will discuss the various ways to digitalize a large number of documents efficiently and effectively.
Efficiently Digitalize Large Amounts of Documents
There are multiple avenues you can choose to digitalize documents. This post aims to find you the best method.
Scanning Apps
The first method you can use is the scanning apps like CamScanner or Scanbot. Follow these steps:
- First, you need to do is to organize your records.
- After this, you should scan documents with your phone camera.
- Once it’s done, you can save documents digitally.
However, this is undoubtedly not the best method to scan papers if you have a large amount of documentation.
Document Imaging Services
Deliver your documents to a business that provides expert document scanning services. Using workflow procedures and specialized tools, they can scan and index all of your documents. This ensures they are done precisely, quickly, and to the best standard possible.
However, this option is unsuitable for sensitive documents as the service provider can easily copy your important data and use it maliciously.
Personal Scanners
A professional, affordable scanner is the best option if you want to scan official documents. CZUR has an affordable document scanner. The product of CZUR that digitalize the documents efficiently is Shine Ultra. It offers multiple functions, and it is convenient to use.
How To Use Shine Ultra?
In the next section, we will provide you with the step-by-step guide to using Shine Ultra, along with a brief overview of its different functions.
Step 1: Use High-definition Scanner
CZUR Shine Ultra is a high-definition scanner. The image sensor of CZUR Shine Ultra scans the documents in high quality. Its resolution is 13 MP, meaning the image’s quality will be remarkable. It takes 1 second to scan a document through this high-definition affordable scanner. It can capture a page with clarity and details.
To use this scanner, these are the steps you need to follow.
- To digitalize your document, plug in the scanner with your PC.
- Scan pages with shine ultra-scanner.
- There are three ways by which you can scan documents through this scanner.
- First, it has a pedal control which you can use for scanning.
- Second, it has a built-in software function by which you can scan a document.
- Third, there is another way, a page-turning detection by which you can automatically scan a document.
Shine Ultra scanner has a Curve Flattening Feature. With the help of this curve flattening feature, book curves are automatically flattened as are original documents that are positioned.
Step 2: Adjust the Height According to your Convenience
CZUR Shine Ultra scanner is easy to use. You can adjust its height according to your document. It has a folding arm feature which helps to meet multiple portable demands.
You can follow these steps to adjust the height of the document.
- By the adjustment of the arm, you can capture the image from different angles.
- With the versatility of height, you can capture a paper from A4 to A3 size with the slightest touch.
This height flexibility is user-friendly because users can use it at any place and for any purpose. It is equally important for all kinds of documents.
Step 3: Choose the Page Size
CZUR Shine Ultra scanner handles the page size of up to A3 at high speed. You can scan the document with a maximum thickness of 10mm.
- You can scan a paper up to A3 (420 × 297 mm / 16.5×11.7 inch).
- In addition, it will scan any size of paper in high resolution.
This high-speed CZUR Shine Ultra scanner has a built-in HD camera and microphone. Because of the HD camera feature, you can use this scanner for presentation recording. It will record the presentation in high quality. This affordable scanner doubles the function of a visual presenter.
Step 4: Choose the Format
CZUR Shine Ultra can save your digital document in multi formats. You can save the document as PDF, JPG, DOC, XLS, and TIFF. It has all-in-one software. This software helps in saving a document in multi formats. This all-in-one software built-in scanner is available at an affordable price.
Choose the format you want to save your document. It is equally convenient for all formats. You can also choose whether to save it as a standard or a searchable document.
Step 5: Turn it into a Searchable Document
CZUR’s affordable digital scanner has a built-in ABBYY® optical character recognition (OCR) technology. This technology allows the server to recognize more than 180 languages because of this technology. You can easily convert documents into searchable information.
No matter which format you save the document, you can convert the document into searchable information quickly because of optical character recognition. Your original document will remain the same.
This function allows the user to have the latest digitized document. The best this about this optical character recognition is that it can create files like DOC, PDF, JPG, and XLS for a lifetime.
Conclusion
Important documents and files are an asset of any person or a company. The ways of saving a document are evolving. In the past, there was just one way to save a document, which was in physical form. That physical way of keeping a document is difficult and time-consuming.
In the modern world, the digitalization of documents has taken the place of physical ways of saving a copy. Now you can easily digitalize the document and keep it in any form. There are many scanners on the market for this purpose.
CZUR Shine Ultra scanner is a professional document scanner that you can use to digitalize your documents. It offers multiple functions like high-speed scanning with multiple formats. You can even scan a thin book or drawing, and also create a searchable document using the CZUR Shine Ultra scanner. For the efficient digitalization of documents CZUR, the Shine Ultra scanner works well.
Follow Techdee for more!