Previously, businesses used pen and paper to enlist the details of the visitors. With the rapid development of digital technology, the way businesses used to gather information about the visitors have changed as well. Modern times push the companies to take the help of smart management systems like iLobby Visitor Management.
If you still have not made the jump, then this is the high time for you to do a leap of faith. If you are having difficulty in picking up the right system from the extensive range of the technologies available in the market, check the following tips. These tips will help you to pick the right solution for your business.
Decide The Reason
There are different kinds of visitor management systems available in the market. You just have to be smart enough to pick the one that helps you manage the visitors of your workplace.
So, before choosing just any one of the available systems, think about the types of visitors you get and make sure that the iLobby Visitor Management system you are choosing is perfect for your workplace as well as your team for managing the visitors.
Check the features of the solution you are thinking about buying first and then pick the one that provides all the interesting features you think is necessary.
Go Beyond The Standard Features
Most of the visitor management system enables you to take a picture and print a badge for your visitors. Before finalizing the system, make sure whether you can customize the fields available in the section and insert the fields that match with your business.
Check whether you can ask the visitors questions during their sign out process as well. You should also check whether the system supports different language access. In short, you have to make sure that the system is smart enough to make all the specific requirements of your business without any hassles.
Is It compliant?
You have to make sure that your compliance team, as well as your IT team, is happy about your decision. You can take their advice while making decisions about purchasing iLobby Visitor Management systems. Make sure that you have control over the duration for which the data will be helpful in the system about the visitors.
You should also make sure whether you need to implement a redundancy measure to the system to make it compatible with your existing IT system. Ask the solution provider about the place where the data of your visitors are getting stored.
You should not be assured if they tell you that the data storage is GDPR compliant. Make sure to have specific answers about the system and then check with your team members in the organization whether it is suitable for your needs.
Know More about the New Features
You should talk to the suppliers about the new features that have been released recently. Make sure you don’t buy a system that is not progressing for some time. Understand that visitor management is a progressive sector. You have to make sure that your iLobby Visitor Management system is keeping up with the current market.
Make sure to ask the salesperson about the future of the system as it would help you to understand whether the system of your choice will be able to keep up.
Cost of Solution
While deciding the cost of the system, make sure that you don’t get caught up on the tricky business plans that change the cost of the system according to the usage. Ask about the price and the cost of the renewal as well.
Also, ask about whether the additional features are inclusive in the project or if they are extra. This small information will help you to create a clear picture of the estimated budget that you should have in mind at the time of purchasing the system. Also, this information will help you explain the expenditures of the system better to your finance team.
Even though all these above tips will help you to choose a decent visitor management system for your company, you should make sure to try the iLobby Visitor Management system before making the final payment. Without trying, it would be impossible for you to know whether the available features of the system are enough, or if you need the help of the additional features. The trial will also help your team understand the efficacy of the system, and find out better growth opportunities as well.